IMPORTANT CLOSING INFORMATION
Dear East, West and Maria Hall Residents:
As the semester draws to an end, I wanted to take a moment to outline some important information about closing at the end of finals week:
- As stated in the residence hall contract, the residence halls will close at 5:00pm on Friday, December 19, 2008. This is the last day of finals week. At that time, all residents must be gone from their rooms and will not be allowed to re-enter until the halls open for the spring 2009 semester on January 10, 2009. Staying past December 19 will result in fines beginning at $50.00.
- Residents are expected to leave the residence halls for the break within 24 hours of the completion of their last final exam.
- Before leaving your room, please unplug all appliances from the room outlets, including refrigerators. Please remember to clean out your fridge before you leave and make plans to take care of fish if you have any in your room. Any messes that staff attend to will result in fines. Please close your windows and shades, turn off the lights, and close and lock your door.
- The RA staff will enter each room after the halls are empty to ensure all items are unplugged and perform routine health, safety and maintenance checks.
- If you will be withdrawing from the university for any reason or studying abroad during the spring semester, you must make sure to do three things:
- You need to fill out a Request for Termination form. Explaining in detail your decision not to return to Webster (i.e. studying abroad or transferring). This form can be picked up in the Residential Life Office, 130 West Hall or on-line at the following website: http://www.webster.edu/shared/shared_reslife/documents/Request_for_Termination.pdf. You may drop your form off at the Residential Life Office in West Hall, or email me the completed form at maloneke@webster.edu.
- Tell your roommate as soon as possible about your decision to leave.
- Make an appointment with your RA to check out of your room. Not doing so will result in a fine for improper check out. Please schedule this appointment two days in advance; trying to find your RA the day you are leaving without a pre-scheduled time and claiming s/he was unavailable will not prevent the fine being assessed.
- If your roommate will be leaving the university, the space will be filled. If you know of another resident in your hall that you would like to share a room with, please pick up a Room Change Request Form from Kelly Malone, 130 West Hall and turn in by Monday, December 8. Any other residents that would like to request a room change at semester must have paperwork in by the same date. Any room change must be completed before leaving for break and must be authorized by the Coordinator of Housing and Residential Life.
- The halls will re-open at 9:00am on Saturday, January 10, 2009.
- Any request to stay past December 19 or return prior to January 10 must be made in writing no later than 4:00pm on Monday, December 1. You may deliver your letter to the Residential Life Office in West Hall, or you can email your request to me at maloneke@webster.edu. If you have already booked airline tickets, please include a copy of your itinerary. Your requests will be approved or denied by December 12. Exceptions are not made to accommodate work schedules. (No one will be allowed to stay in the halls from December 24, 2008, until January 5, 2009, at 8:30am, as the university is closed.)
IMPORTANT! The date for closing the halls in May was incorrectly printed in our housing contracts. The correct date of closing is Friday, May 8, 2009, at 5:00pm. All students must be moved out of the residence halls by this date or fines may be incurred. We are sorry for any inconvenience this may have caused.
The fall semester has been great and I look forward to seeing you back in January. Have a safe and wonderful holiday season!
Sincerely,
Kelly Malone, Coordinator of Housing and Residential Life
